How to Design a Complete Article Or Event for Submission Using Word or Google Docs, Google Sheets, and Email

Creating a professional, multimedia-rich article or Event for your submission doesn’t have to be complicated. By combining Microsoft Word, Google Sheets, and some smart formatting techniques, you can create an article that’s ready for your administrator to post—complete with images, spreadsheets, videos, and links.

In this guide, we’ll walk you through the process from start to finish.

EVENT CREATION

In an email to submit@chromeangelzrc.com, be sure to include the following

Event Name
Address, City, State, Zip Code of the Event
Time of the Event
The Type of Event – Sisterhood Weekend, Bike Rally, Meeting, Rides, Fundraiser, etc…
A full Description of the Event
A Web URL if available to get more information
and IMPORTANT for visibility, a Feature Image or Logo for the event. This draws attention to your Event

ARTICLE CREATION

Step 1: Plan Your Article Content

Before you start typing, outline your content:

Headline – Make it catchy and clear.
Sections & Subheadings – Break content into digestible parts.
Media Elements – Decide where you’ll insert images, spreadsheets, videos, or links.
Call-to-Action (CTA) – Include a clear next step for readers.
Be Informative – Remember to include the Who, What, Where, When, Why, and How of your subject matter to the best of your ability. This will ensure your submission is crystal clear for the reader.
Include – a Feature image to gain visibility. This is the image that is displayed in the Menu

Pro Tip: Draft a quick bullet-point outline to keep your writing focused.

Step 2: Write & Format in Microsoft Word or Google Docs

Microsoft Word is an excellent starting point because it supports text formatting, image placement, and hyperlinks.

Tips for a clean draft:

Use Heading Styles (Heading 1, Heading 2) for SEO and structure.
Insert images directly into the document where they should appear.
Add hyperlinks to relevant URLs by highlighting text and pressing Ctrl+K (Windows) or Cmd+K (Mac).
Keep paragraphs short for readability.

Example:

Visit our [motorcycle trip planning guide](https://example.com/trip-guide) for more tips.

Step 3: Create and Embed Data from Google Sheets

If your article includes tables, charts, or statistics, Google Sheets makes it easy to design them.

How to insert into Word:

Create your spreadsheet in Google Sheets.
Go to File > Download > Microsoft Excel (.xlsx) (in Google) if you want to attach it separately.
For images of charts, click on the chart, then Copy and Paste it into Word.
If you want an interactive table or chart, paste the shareable link from Google Sheets into your article text.

Pro Tip: Use clear labels and colors in your chart so it’s easy to read when uploaded to WordPress.

Step 4: Add Video References

You can’t embed playable videos directly into Word, but you can link to them.

Upload your video to YouTube, Vimeo, or another host.
Copy the share link.
In Word, highlight your desired text and hyperlink it to the video.

Example:

Watch our step-by-step tutorial here: [Motorcycle Maintenance Video](https://youtube.com/example).

Step 5: Review and Proofread

Before sending your article:

Check spelling and grammar (Word’s built-in checker or Grammarly).
Ensure all links work and open in a browser.
Confirm images are high resolution and free to use.
Keep the file name clear (e.g., Motorcycle_Trip_Planning_Article.docx).

Step 6: Email the Article to the Administrator

When your article is complete:

Save your Word document as a .docx file.
Attach any supporting files (Excel spreadsheets, additional images).
Write a short, clear email subject line:
Example: “Blog Submission – Motorcycle Trip Planning with Media”
Include a brief summary in the email body describing what’s attached.

Final Checklist Before Sending

✅ Article text is fully written and formatted
✅ Images are embedded and properly placed
✅ All hyperlinks work
✅ Google Sheets data is linked or inserted
✅ Video links are included
✅ Proofread for grammar and spelling
✅ File is attached with a clear name

Conclusion

Designing a multimedia-rich article for our website is easy when you combine the power of Microsoft Word for formatting, Google Sheets for data, and strategic linking for videos and URLs. By preparing everything in a single, well-organized file, you make your administrator’s job easier—and ensure your content looks great when it goes live.

All email submissions need to be sent to submit@chromeangelzrc.com for publishing.